Privacy Statement

Submission of your information

Submission of your information, requested, from our website is held on our secure platform. This is protected by all methods necessary. Only the required personnel have access to this information. Your information will only be used for the stated intended purpose and will not be shared outside of Imperator Developments without your express consent. Your consent to share your information will be sought at the time of you submitting your data.

 

Complaints and feedback

Should you wish to make a complaint our complaints process is available upon request. All information received during the course of a complaint is handled with the same level of security protection on need for privacy as any other information we collect.

 

Information required for commercial purposes for providing our services to our customers

Imperator Developments use information provided by yourself to provide our services and products to our customers. This data is only used for its intended and stated purpose. This includes financial information for the production of invoices and receiving of payments for services provided.

 

Protecting your information

In order to protect your information, we have in place the following methods of protection: –

• Monitored Firewall protection
• Malware protection on all platforms
• Encryption on data at rest and at point of use
• Ongoing backups
• Auditing for data integrity on an ongoing basis

 

Information Backups

Imperator Developments have a backup policy in place. We retain backups indefinitely. Upon receiving a request to remove data of a personal nature, this will be completed by removing all reference and data from the production environment. Backups do not exist within a production environment, where data resides solely in the backup following deletion of the entry within the production environment it cannot be accessed.

 

Requests for your information

We will respond to requests for the information we hold on you within the required 30-day period. Initial requests will not be charged. However, should more than 2 requests be made within a 3-month period of time, subsequent requests will be charged at £10 per request.

All information will be provided in the format of a PDF document.

 

Marketing Information

Imperator Developments collect information from various sources for marketing purposes. This information can be from social media forums, industry forums to name but a few. We retain this information for a period of no more than 18 months, or the duration of the marketing campaign only.

 

Sharing information

Imperator Developments share contractually relevant information with the following external organisations for commercial purposes: –

• Imperator Group
• Accountant
• HMRC

Information is shared with organisations within the UK-EU.

The exception to this criteria is the sharing of information with UK authorities for investigatory purposes as per current legislation on finance and personnel.

 

Supplier Information

Imperator Developments are aware that sometime information with regards to suppliers is personal in nature. This information is protected to the full extent as any other information within our environment. This information is not shared unless express permission is granted by the individual.

 

Job applicants and our current and former employees

Job applicants

When Imperator Developments receive job applications we hold these in a secure manner. The application forms are deleted or, in the instance of hard copies, shredded after the selection period is completed. This information is not shared outside our organisation and is only shared internally with designated personnel. Were information of an applicant is to be retained for future use only the contact information will be retained. Consent from the applicant will be sought prior to the retention of any personal contact information.

 

Current employees

All personal information held by Imperator Developments on current employees is managed and maintained in a secure manner, the same as any other information we hold. All employees have the right to view the data we hold on them at any time. A formal request is required to be made for this information through their line manager.

 

Former employees

All personal information held by Imperator Developments on former employees is managed and maintained in a secure manner, the same as any other information we hold. Should a former employee wish to view the data that we hold on them the steps for requesting information (detailed above) is followed. Information held on personnel is retained for a period no longer than 3 years after the cessation of employment, in line with current UK legislation. After this period of time all information on the former employee is deleted. If requested, a confirmation of this will be communicated to the person.

 

Reporting of Data Breaches

Imperator Developments report all major data breaches, of data we have control and are responsible for, to the Information Commissioners Office, our customers and/or suppliers. All potential data breaches are fully investigated as per our Information Security Incident Policy.

When a data breach is detected, and the severity ascertained, this will be reported to the ICO within 72 hours.

 

Security and Protection

Imperator Developments take security of all information seriously, we have the following policies in place to ensure compliance with GDPR:

• Data Protection Policy
• Backup Policy
• Malware Protection Policy
• Encryption Policy
• Subject Access Request Policy
• Security Incident Management Policy
• Information System Audit Policy

 

Data Protection Officer

Imperator Developments have designated the CTO – Jason Wylie as their Data Protection Officer (DPO). If you have any concerns relating to data protection you are more than welcome to contact the DPO; to contact the DPO please email: jason@imperatorgroup.co.uk